LogoPreserve
Distressed foreclosed property with overgrown lawn, boarded windows, and code violation notice on door
BEFORE
Preserved market-ready property with manicured lawn, intact windows, and brass lockbox on door
AFTER

Initial Condition — As Assigned

— Knee-high vegetation— Boarded windows— Code violation posted— Unknown interior

PROPERTY

1847 Elmwood Ave

Cincinnati, OH 45208

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CASE STUDY 01 — SINGLE FAMILY RESIDENCE

From assignment notification
to conveyance in 18 days.

HUD CompliantFNMA GuidelinesPhoto Documented
WORK ORDERDay 0

Assignment Notification

Work order received 7:42 AM via servicer portal. Property assigned: 1847 Elmwood Ave, Cincinnati, OH. Loan status: 90-day default. Prior occupancy: unknown.

INSPECTIONDay 1

Initial Inspection

Field inspector on-site 9:15 AM. Condition: exterior vegetation 24", two windows boarded by prior owner, front door deadbolt compromised. No active utilities. Code violation notice dated 11 weeks prior.

SECUREDay 3

Initial Secure Complete

Debris removal: 4.2 tons hauled. Emergency board-up on 3 openings. Re-key completed, Supra lockbox installed. 47 timestamped inspection photos uploaded to servicer portal.

COMPLETEDay 18

Preservation Complete

Lawn edged and treated. Window glazing restored on all openings. Winterization completed per HUD guidelines. County-compliant signage posted. BPO-ready photography delivered.

Distressed foreclosed property exterior before preservation work showing overgrown vegetation and boarded windows
Field inspector documenting property condition with tablet for servicer portal
Completed preserved property with manicured lawn and brass lockbox installed on front door
18Days

Assign to Close

47Photos

Audit Trail

4.2tDebris

Removed

FULL-SCOPE FIELD SERVICES

Every service your servicer requires.
Documented to survive any audit.

24h response

Initial Secure

Re-key, lockbox install, emergency board-up, and utility status check within 24 hours of assignment.

County-compliant

Debris & Vegetation

Full debris removal with weight certification. Lawn cut, edge, treat. County-spec compliance guaranteed.

47-point protocol

Inspection Photography

Timestamped, GPS-tagged photo documentation meeting HUD, FNMA, and VA audit requirements.

HUD certified

Winterization

12-step drain-down procedure. HVAC shutdown. Anti-freeze application per agency spec.

Direct county access

Code Violation Response

Direct county liaison, lien abatement filing, and compliance documentation within servicer timelines.

P260 filing

Conveyance Package

Complete P260, occupancy certifications, and BPO-ready photography delivered before deadline.

COMPLIANT WITH

HUD / FHA
Fannie Mae
Freddie Mac
VA
FNMA M&M III

CASE STUDY 02 — MUNICIPAL LIEN + HAZARD ABATEMENT

Two prior vendors walked away.
We filed the lien discharge.

When a property carries environmental liability and a county citation, most preservation vendors decline. Our licensed abatement network and direct county relationships turn complexity into cleared titles.

ASSIGNMENTDay 0

Municipal Lien Discovered

Property flagged in county records: $4,200 municipal lien for uncut vegetation and open structure violation. REO broker timeline: 30 days to BPO-ready. Two prior vendors declined.

HAZMATDay 2

Hazard Abatement Initiated

Environmental assessment: asbestos-containing floor tile in utility room. Licensed abatement subcontractor engaged. Work order issued per EPA RRP guidelines. Servicer notified with photo documentation.

LIEN CUREDay 8

County Coordination

Preserve liaised directly with Hamilton County Code Enforcement. Vegetation cleared to county spec. Lien abatement application filed. Confirmation letter received and uploaded to servicer portal.

COMPLETEDay 26

Clear for Conveyance

Abatement certificate issued. Lien discharge recorded. 94 inspection photos delivered. Property conveyed to REO broker 4 days ahead of BPO deadline.

Property with municipal code violation notice and hazardous materials requiring abatement before preservation

Lien Discharged

Hamilton County, Day 26

OUTCOME

26 Days

Assignment to conveyance — 4 days ahead of BPO deadline

$4,200

Municipal lien discharged and recorded with county

94 Photos

Complete audit trail uploaded to servicer portal

EPA RRP

Abatement completed under licensed protocol

CASE STUDY 03 — 6-UNIT MULTI-FAMILY · OCCUPIED

Six units. Twelve occupants.
Thirty-one days to HUD compliance.

Multi-unit properties with active occupancy require legal coordination, utility management, and unit-level documentation. This is where most preservation companies stop. We have a protocol for every layer.

Multi-family apartment building exterior requiring squatter remediation and utility restoration for HUD compliance

Squatter Remediation

Day 4 cleared

12 occupants, coordinated with county sheriff for lawful removal. All personal property inventoried per state statute. No liability exposure.

Utility Restoration

3 utilities restored

Gas, electric, and water re-established with utility companies. Meter reads documented. HVAC operability confirmed for winterization protocol.

Unit-by-Unit Preservation

6 units documented

6-unit building: each unit inspected, secured, and documented independently. Separate work orders per unit for servicer reporting.

HUD Multi-Unit Compliance

P260 filed Day 31

Full M&M III compliance package delivered: P260 forms, occupancy certifications, and photo documentation for all 6 units uploaded within 72 hours of completion.

COMPLIANCE DELIVERED

HUD M&M IIIP260 FiledFNMA Multi-UnitEPA ProtocolPhoto Audit Trail

Not just preserved.
Audit-proof.

Every work order generates a timestamped, GPS-tagged photo trail that satisfies HUD field service guidelines, FNMA seller/servicer requirements, and VA property preservation standards — without you chasing documentation.

2,400+

Properties Preserved

Since 2019

99.7%

Audit Pass Rate

HUD / FNMA / VA

22

Avg. Days to Conveyance

vs. 41-day industry avg.

340+

Municipal Liens Cured

Direct county liaison